Vehicle and Field Trip Requests

A Request for Rental Vehicle form must be received in the Fleet Maintenance Department two (2) weeks prior to your trip to allow for ample time for a reservation.  Exceptions to this will only be for transportation that is unforeseen and is mandatory, i.e. advancing to the next level of competition, etc. BP-809(d).

• Restrictions: Rental vehicles are to be used only for district employees and students on official district business
• Charges: All reservations for business travel will be billed directly to the School District and include insurance.  There is no extra charge to the district for extra drivers.
• Requirements: Drivers must meet all requirements by the district and the rental agency, have a valid driver's license, and be prepared to provide a copy to the rental agency upon pick-up.

This form must be accompanied with a "Prior Authorization for Travel."  If this request is for employee travel, this form should be submitted with a signed Exhibit H with rental car estimated expenses.  If this request if for student travel, this form should be submitted with approval from the Superintendent.  If this is a combination, both forms are required.  For more information on employee travel reimbursement view the forms below.

IMPORTANT! Use of ride sharing services such as Uber or Lyft are prohibited.

All District personnel are eligible to drive a District Vehicle providing they have a current driver's license, their supervisor's permission, and the vehicle is being used for official District business.

District staff members needing a vehicle for official District business must request a vehicle at least two (2) weeks in advance by completing a "Request For District Vehicle - Staff Use Only" form.  Vehicle priority first goes to Non-Bus Student Transportation, after which priority will be the order in which the completed requests are received in the Fleet Maintenance Department.

Staff members requesting a District vehicle to transport students, please check out our Non-Bus Student Transportation (NBST) information below.

For password reset: Email: bmccue@dcsd.k12.nv.us and we will email you back with your temporary password.

To ensure your school bus request is processed in a timely manner, please see the guidelines below.

• All trips require two (2) weeks advance notice and are first come, first serve.  If special bus arrangements are needed , call the Transportation Department to check for availability.   Please call 775-782-5194, or ext. 1228.
• Ensure your Infofinder le request is detailed and complete.
• Make sure your administrator approves your trip in Infofinder in a timely manner!!  Requests are time sensitive and delays can impede the approval process.  This can result in trip requests being denied.  If your administrator is not familiar with the approval process, direct him/her to the video, "How To Approve Field Trips" to the right.
• Does your trip require an Exhibit H?  It does if you are traveling over 100 miles, or heading out of state.  The quick link to the left can direct you to needed travel forms and instruction.
• Out-of-state trips must be pre-approved by the Superintendent's Office before submitting the request to the Transportation Department.  Transportation will not pre-book any out-of-state trips until proper written authorization is received from the Superintendent's Office.
• Approval of desired dates for trips are greatly increased when trips are planned between the hours of 9:00 a.m. and 1:30 p.m. 

To transport students, all drivers must be on the Approved Driver list. Check your driver status: Approved Drivers